Privacy Statement
KFL&A Public Health is committed to respecting your privacy and protecting personal
information. The Personal Health Information Protection Act, 2004 (PHIPA) directs
how we manage personal health information and the Municipal Freedom of Information
and Protection of Privacy Act, 1990 (MFIPPA) directs how all non-health related
personal information and other records are managed. For the purpose of this statement,
the term personal information includes both personal health information and non-health
related personal information.
Purposes for Which We Collect Personal Information:
The staff of KFL&A Public Health collect personal information about individuals
directly from them or from the person acting on their behalf. Personal information
about individuals may be collected from other sources, where consent to do so has
been given and where the law permits. Staff collect only as much personal information
as is needed to do their jobs.
KFL&A Public Health collects, uses, and discloses health information to:
- provide public health programs and services,
- conduct legislated duties under the Health Protection and Promotion Act,
- plan, administer, and manage programs and services,
- conduct quality improvement activities,
- compile statistics to assess the health of our population,
- comply with legal and regulatory requirements, and
- fulfill other purposes permitted or required by law.
Consent:
Except where permitted or required by law, your consent will be obtained before
personal information is collected, used, or disclosed. Your additional consent will
be requested before your personal information can be used in a way that differs
from the purposes identified above. You may also withdraw your consent for some
of the above uses and disclosures, subject to exceptions permitted by law.
Protecting Personal Information:
KFL&A Public Health takes steps to ensure that all employees who provide services
protect privacy and use personal information only for the purposes described above.
KFL&A Public Health takes steps to protect personal information from theft, loss,
and unauthorized access, copying, modification, use, disclosure, and disposal. Personal
information is kept confidential and is available only to authorized employees.
Personal information is kept secure in a locked or restricted area or in the case
of computer records is password protected and encrypted as necessary.
Accessing and Correcting Records:
Any person for whom KFL&A Public Health holds a record may access records containing
personal information and request that information contained in records be corrected.
Requests should be made using the
Access or Correction Request Form.
How to Contact KFL&A Public Health:
For more information about our privacy protection practices, or to raise a concern
about these practices, contact KFL&A Public Health’s privacy contact person.
Mr. Tony Button
Director of Administrative Services
KFL&A Public Health
221 Portsmouth Avenue
Kingston, ON K7M 1V5
How to Contact the Privacy Commissioner:
Individuals have the right to contact the Information and Privacy Commissioner of
Ontario if they believe that their privacy rights have not been handled properly.
The Commissioner can be reached at:
Information and Privacy Commissioner for Ontario
2 Bloor Street East
Suite 1400
Toronto, ON M4W 1A8
1-800-387-0073
Web Privacy
Most of the information accessible on KFL&A Public Health’s Web site does not require
you to identify yourself. You may access it anonymously. KFL&A Public Health does
collect personal information about you when you choose to provide it. In those cases,
we collect only as much personal information as is necessary to assist you in conducting
business with KFL&A Public Health.
KFL&A Public Health does attempt to provide you with multiple ways for accessing
our programs and services (e.g., telephone, mail, walk-in, etc.) in addition to
the Web site. If you have concerns about using the KFL&A Public Health Web site,
you can use other methods to access our programs and services.
We do not collect or retain personal information in Web cookies. Personal information
collected in surveys, registration forms, or through questions and comments is sent
directly to our staff e-mail addresses and is not stored on our Web site. We collect
statistical information using Google Analytics, which includes but is not limited
to your general location, the amount of time spent on the Web site, and basic computer
information such as operation system, Web browser, and screen resolution.
The KFL&A Public Health Web site provides links to other Web sites, which open up
a new browser window. We are not responsible for the privacy practices of other
sites and encourage you to read the privacy policy of other Web sites before you
provide any personal information.